There are numerous things to take into consideration when taking minutes of a board meeting. It’s an assignment that requires someone who is able to plan ahead, listen carefully and create a detailed summary of the meeting.
Meeting minutes are crucial documents of the company, which represent the decisions made by the board. This is why they must be precise and reflect the discussions which took place during the meeting. It’s a good idea examine the agenda ahead of time so that you know what information you have to record during the meeting. This will help prevent important information from being missed during the meeting. It’s also helpful to have a third party to read the minutes. This will ensure that the person who is taking the minutes is not biased and has an objective view of the content of minutes.
It is essential to include not just the most important aspects, but also the actions taken during the meeting. Additionally, it is important to identify who was responsible for each action. These details will enable board members to refer back to the minutes of the meeting in the future.
Additionally, a note should be recorded on the presence of the quorum. A quorum is defined as the presence of at least two-thirds the board members.
It’s also important to take note of any documents passed around during the meeting or any presentations that were made. It’s also a good idea to record the date and time of the meeting in the minutes.